Nature of Work
Under direct supervision, provides administrative, technical, and public-facing support to the Treasurer, Chief Deputy Treasurer, and the Banking Division. Work involves assisting with scheduling, communications, preparing financial data for review, and serving as the back-up for all disbursement processes within the office.

This is a Limited Appointment position with an end date of 7/30/2029

Typical Duties
(Illustrative only)

Assist the Treasurer with scheduling meetings, maintaining calendars, coordinating appointments, and preparing agendas or meeting materials
Draft routine correspondence, prepare informational materials, and assist with internal and external communication tasks
Assist with creating and organizing content for official Treasurer’s Office social media channels; ensure posts follow County guidelines and established messaging
Prepare and enter data for review, including investment statements, Treasurer receipts, journal entries, and related documentation
Serve as backup to the Treasury Banking Specialist for preparing and organizing warrants; verify basic information and route items for approval
Assist with Positive Pay uploads as needed, following established procedures and under direction of the specialist
Prepare invoices for payment and assist with routine payment processing tasks
Maintain, organize, and archive financial and administrative records in accordance with County records retention schedules; ensure documents are properly stored, accessible, and prepared for review or audit
Order supplies, maintain office inventory, and support general administrative functions of the Treasurer’s Office

Essential functions of this position include but not limited to: sitting, walking, standing, crouching, stooping, kneeling, reaching, bending and crawling for filing; working with and around others; dealing with interruptions; repetitive motion(hand/wrist/elbow/ shoulder) for computer work, filing, copying etc.; vision acuity (near) for computer work and reading documents; hearing and speech for ordinary conversation; finger dexterity and touch for typing.
Minimum Qualifications
High school diploma or GED and one year of clerical, customer service, communications, or administrative support experience; OR

any equivalent combination of education, training, and experience that demonstrates the ability to perform the duties of the position.

Preferred qualifications:
Experience working in a finance-related, government, or public-sector office environment
Demonstrated proficiency with basic accounting or bookkeeping tasks
Strong data-entry accuracy and experience preparing financial documents or reports
Prior experience supporting executives or coordinating complex calendars and schedules
Familiarity with Positive Pay processes or treasury/banking operations
Experience drafting professional correspondence or assisting with public communication materials
Knowledge of social media best practices for official or organizational accounts
Comfortable working within established procedures and following internal controls
Strong customer service background, especially in roles requiring communication with multiple departments or external agencies
Proven ability to maintain organized records and manage retention requirements
The ideal candidate is a detail-oriented, service-minded administrative professional who thrives in a structured, accuracy-driven environment. They bring a strong sense of professionalism and reliability to their work, ensuring that schedules, communications, and financial data are handled with care and consistency. This person is comfortable supporting multiple leaders, managing varied tasks, and switching between administrative, technical, and public-facing responsibilities as needed.

They excel at maintaining organization in fast-paced settings, consistently follow established procedures, and demonstrate a commitment to clear communication—whether interacting with County departments, Special Districts, elected officials, or the public. The ideal candidate is proactive, eager to learn, and contributes positively to the culture of the Treasurer’s Office. They take pride in accuracy, enjoy collaborative work, and understand the importance of confidentiality and professionalism in a public-sector finance environment.
This position is non-exempt from overtime.

Knowledge, Skills and Abilities
Working knowledge of:
Basic accounting or bookkeeping principles
Data entry and verification procedures
Standard office software and communication tools
Customer service practices
Ability to:

Communicate professionally with departments, districts, and elected officials
Maintain accuracy and attention to detail
Prepare and enter financial data for review
Follow written and verbal instructions
Assist with basic social media content creation
Manage calendars and coordinate meetings
Prepare and maintain simple reports and records
Work cooperatively with staff, other agencies, and the public
Meet deadlines with guidance
Support a safe and positive workplace environment
Coconino County is an Equal Opportunity Employer.
AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.
Employee Benefits

Coconino County offers a comprehensive employee benefits

package to regular employees working 30 or more hours per week that includes:
(Regular Part Time employees receive some benefits on a pro-rated basis. Temporary and Seasonal employees do not receive benefits. Elected officials are not eligible for vacation and sick leave.)

Vacation/Annual Leave
Sick Leave
10 Holidays Per Year
Health Care Insurance
Dental Plan
Vision Plan
Group Life Insurance
Pre-Tax Deduction Plan
Sick Leave Conversion Plan
Personal Day Purchase Program
Vacation Sell Back Program
Tuition Reimbursement Program
Wellness Program
Long-Term Disability
Arizona State Retirement System
Employee Assistance Program
On-going Training Opportunities
Free bus transportation/ EcoPass bus pass

Elective Coverage

Dependent Medical, Dental, and Vision
Supplemental Life (for employees & dependents)
Flexible Spending Account
Health Savings Account
Tax-deferred investment program
Accidental and Disability Insurance
Short Term Disability