The AP Treasury Analyst Supervisor will be a critical role in the Hospitals Finance department. The AP/Treasury Supervisor will be joining the finance department for 2 small boutique hospitals in the Austin, TX area.
5-7 years related experience and/or training in accounts payable and treasury management; or equivalent combination of education and experience. Solid understanding of Microsoft Excel, corporate financial systems, corporate accounting-accounts payable, strong background with vendor management, and a keen attention to details. Experience implementing tools and process for accounts payable, vendor relations and treasury.
EDUCATION AND EXPERIENCE
Bachelor’s degree from a four-year university in Accounting, Finance, or Business
LICENSE AND CERTIFICATION
1. GENERAL (COMPETENCIES AND KEY RESPONSIBILITIES)
In cooperation with accounts payable, process daily payments including both domestic and foreign wires
Managing the daily treasury requests for both internal and external customers, including but not limited to payment requests, information requests, bank account updates, and system access
Support other members of the treasury department in maintaining a current and accurate database of the Company’s corporate bank accounts, account signers, authorized users, and security controls
Generate financial reports as required for executive management, Chief Financial Officer (CFO), Treasurer, or others.
Assist in the creation and development of effective reporting of key treasury metrics; Prepare graphs to reflect financial data and financial cash flow planning.
Reviews and distributes Daily Disbursement Report for upper management.
Reviews vouchers prepared by A/P departmental personnel to ensure that the invoices are processed according to company procedures, contracts, and bids, for accuracy and to determine appropriate financial statement impact, classification, and timing.
Reviews and distributes daily Due Pay List used by Controller and CFO for cash budgeting/flow
Reconciles A/P sub-ledger to general ledger monthly.
Monitors levels of authorizations
Creates/updates new vendors
Work with Vendors on setting up payment plans and discounts
Maintain Vendor Relationships
Processes weekly and monthly disbursements
Reviews the wire log on a weekly basis to determine completeness and to determine appropriate financial statement impact, classification, and timing.
Follows up with other departmental personnel responsible for wire posting for any exceptions noted.
Processes voids, reversals, stop payments and adjustments
Prepares necessary journal entries including accruals.
Updates procedural desk manuals, as necessary.
Trouble shoots and solves issues with vendors and other departments. Reconciles vendor accounts
Provides information to finance department to assist in accuracy of monthly financial reporting.
Provides information to outside auditors as requested
Communication with vendors and landlords re invoices, payments, and banking information
Back up to A/P Processor.
Analysis of expenses for management and legal department as requested
Detailed analysis and approval of schedules and journal entries
Analyze maintenance expenses and prepare journal entries to reclassify to correct General Ledger accounts if necessary.
Prepare/Review monthly accruals
Assist the CFO, Treasurer, and Senior Managers, Treasury in various special projects and other requirements including but not limited to:
Work with business unit operational departments to build financial models that provide insight to assist leadership in making key business decisions associated with cash management and forecasting.
Proactively identify and develop more efficient and effective processes and systems. Provide a source of “out of the box” thinking in regard to the accounting and financial functions of the organization.
Assist in accounting, treasury, and industry research as needed
Confidentiality of Information. Incumbent has access to confidential and proprietary company information and must maintain confidentiality/privacy of all materials