The Broward County Board of County Commissioners is seeking qualified candidates for Assistant Director of Records, Taxes & Treasury.
Nature of Work: This is responsible professional and administrative work assisting in the management and operational functions of the Records, Taxes, and Treasury Division.
Work involves assisting the division director in planning, directing and coordinating the administration of all official and public records in the County and the collection and disbursement of all County revenues. Position incumbent serves as the acting director in the absence of the division director. Employee in this class supervises professional and administrative subordinates involved in divisional operations. Assignments are received from the division director in the form of broad instructions or general program objectives. Work is performed with considerable independent judgment within established policies and procedures. Performance is reviewed periodically through conferences and written reports.
* Assists division director in developing and implementing divisional policies, procedures, and programs; makes policy recommendations; develops program goals and objectives.
* Plans, directs and supervises the activities of professional and administrative staff, participating in the critical modernization/computerization projects within the Records, Taxes, and Treasury Division.
* Coordinates divisional budgets, purchasing, personnel, and record keeping activities.
* Participates in the preparation of comprehensive reports and special projects.
* Makes budgetary recommendations and assists in the preparation of the division budget.
* Confers with county officials, contractors, vendors, civic leaders and the general public regarding divisional operations; addresses public groups, attends professional meetings.
* Serves as acting director in the absence of the director.
* Performs related work as required.
KNOWLEDGE, ABILITIES AND SKILLS
* Thorough knowledge of the current principles, practices, and procedures of records management, Florida statutes relating to taxation of documents recorded into the official records, and methods of access to public and official records.
* Thorough knowledge of state and local regulatory requirements applicable to Revenue Collection.
* Thorough knowledge of information/data processing concepts, techniques and processes.
* Considerable knowledge of the applicable laws, regulations and procedures related to official records, public records and tax administration.
* Considerable knowledge of the principles of supervision, organization and administration.
* Considerable knowledge of budget preparation and administration.
* Considerable knowledge of general accounting principles.
* Ability to plan, direct and supervise division operations and activities.
* Ability to analyze facts and exercise sound judgment in division making.
* Ability to communicate effectively, both orally and in writing.
* Ability to serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County’s Ethics and Conflict of Interest policies.
* Ability to establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds regardless of race, religion, age, sex, handicap or political affiliation.
Performs professional and administrative work assisting in the management and operational functions of the Records, Taxes, and Treasury Division.
Works under administrative supervision, developing and implementing programs within organizational policies and reports major activities to executive level administrators through conferences and reports.
Minimum Education and Experience Requirements
Requires a Bachelor’s degree from an accredited college or university with major coursework in public or business administration or closely related field.
Requires six (6) years progressively responsible experience in the administration of official and public records and in the collection and disbursement of all revenues in a governmental agency including four (4) years supervisory experience.
Special Certifications and Licenses
DUTIES AND RESPONSIBILITIES
The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.
Creates and implements strategic planning in accordance with commission, administration, and departmental goals; meets with agency directors, managers and supervisors on operational issues, strategic goals and section/division direction; works with employees on issues such as counseling, disciplinary actions, and performance reviews.
Provides oversight of the division’s Business Operations unit, which includes bank reconciliation, tax accounting, purchasing and payroll; provides oversight of division’s Records Management unit, including the county’s Records Center; provides budget oversight, including review of budget position, coordination of annual budget preparation, insight and information for budget forecast.
Provides oversight of tax roll preparation, balancing and related reporting and documentation; provides operational direction regarding compliance to policies, procedures, legislation, rules and regulations.
Provides project management guidance and oversight for projects across the agency and involving cross-agency initiatives; develops/verifies/approves divisional/sectional performance measures.
Approves the division’s purchasing, financial, payroll and human resource documents where needed.
Provides oversight of divisional contract compliance and renewals; provides oversight of divisional capital projects.
Performs related work as assigned.
Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.
Unavoidable Hazards (Work Environment)
Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.
County Core Competencies
All Broward County employees strive to demonstrate the County’s four core behavioral competencies.
* Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
* Customer focus: Building strong customer relationships and delivering customer-centric solutions.
* Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.
* Values differences: Recognizing the value that different perspectives and cultures bring to an organization.
Americans with Disabilities Act (ADA) Compliance
Broward County is an Equal Opportunity Employer. The ADA requires Broward County to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with the Professional Standards/Human Rights Section.
Emergency Management Responsibilities
Note: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.
County-wide Employee Responsibilities
All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County’s Employee Code of Ethics, gift, and conflict of interest policies.
All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.