Village of Turtle Lake | PO BOX 11 | TURTLE LAKE WI 54889 | 715-986-2241
Job Title: Municipal Clerk-Treasurer Job Category: Administrative
Department/Group: Administrative Job Code/ Req#:
Reports To: Village Manager Travel Required: Occasionally
Level/Salary Range: Position Type: Full-Time Exempt
HR Contact: Village Manager Date posted: April 5-23, 2021
Posting Expires: April 23, 2021
Applications Accepted By Mail: Attn: Personnel Committee, Village of Turtle Lake, PO Box 11, Turtle Lake, WI 54889
Role and Responsibilities
The duties of the Municipal Clerk-Treasurer are varied. While the statutes describe duties of the Village, these duties do not begin to encompass the wide range of responsibilities that will be encountered as the
Municipal Clerk-Treasurer. The Clerk-Treasurer role shall meet the Wisconsin statutory role along with other duties as below.
Per Wis. Stats Section 61.25 the Statutory Duties of the Municipal Clerk shall be:
7.53(4) Clerk must also notify each person appointed to any municipal office.
62.09(11)(b) Municipal Clerk must attend all governing body meetings and keep a full record of the proceedings. This shall extend to all sub-committees and commissions. o Publications Per Wis. Stat. 61.32, 985.05(2) Villages with official newspapers must publish proceedings in their designate paper. o Scope and detail of minutes The detail of proceedings will be determined by the local governing body and by the type of the body involved. The scope of the minutes must provide a substance of every official action, subject matter, persons making and seconding motions, and the roll call vote on the motion. o Minute book Per Wis. Stat. 61.25(3) Village Clerks are expressly required to keep a minute book. o Related responsibilities Municipal Clerk responsibilities with respect to meetings are not limited to keeping the minutes. Prior to the meetings, the Clerk usually organizes the governing bodys business, prepares the agenda, and ensures that the open meetings law requirements have been met. o Meeting Notice Requirements Per Wis. Stat. 19.84 and 19.85 proper notice of meetings must be given 24 hours in advance. Notice may be given 2 hours in advance of the meeting but only for good cause. Notices must specify the time, place, and subject matter of the meeting including any closed sessions.
62.09(11)(d)(e) Municipal Clerks must keep an accurate record of the municipalities finances. o Preparation of the States Financial Reporting Form Municipal Clerks must annually complete a Finance Report Form and submit it to the Department of Revenue. o Budget Per Wis. Stat. 65.90 municipalities are required to prepare an annual budget.
Municipal Clerk submits the roll to the Board of Review. o Statement of Assessment Per Wis. Stat. 70.535 Municipal Clerks submit the Statement of
Assessment to the Department of Revenue on or before the second Monday in June of every year. o Tax Exemption Reports Per Wis. Stat. 70.337(2) Municipal Clerks must complete and deliver to the Department of Revenue a Taxation District Summary Report estimating the value of tax-exempt property by July 1 of each even-numbered year.
Tax Roll Preparation Per Wis. Stat. 70.65 the Municipal Clerk must annually prepare a tax roll. o Correction of Tax Roll Per Wis. Stat. 70.73 the Municipal Clerk must correct the description of or notify the assessor of the need to correct the tax roll if errors are discovered on the tax roll. o Statement to County Clerk Per Wis. Stat. 69.60, 61.25(8) Municipal Clerks must submit to the County Treasurer, on forms furnished by the Department of Revenue, a statement showing the total amount of all taxes levied by the municipality due by the 3rd Monday in
December. o Annual Statement of Taxes Per Wis. Stat. 69.61 Municipal Clerks must annually on or before the third Monday in December, prepare and file with the Department of Revenue a statement of all taxes, levied in the municipality during the year.
Related Duties and Responsibilities Includes, but are not limited to:
Wisconsin Tourism Dept. and personnel. Functions will involve a graphic design function designing posters, cards, etc. for marketing in the Tourism area. A maximum of 10% percent of job time should be allocated towards Tourism;
Accounts Receivable General Ledger Accounts;
Qualifications and Education Requirements
A qualified candidate should have at least three years of experience in an administrative support, secretarial, or finance position, preferably in a technical college or university setting. A minimum education level of an
Associate Degree is required. Preference for a degree related to Business Administration, Management, or
Administrative Assistant. The ability to become a Certified Wisconsin Municipal Clerk and Certified Wisconsin
Treasurer through the completion of courses associated with these certificates within three years of appointment is mandatory.
The Municipal Clerk-Treasurer position is expected to be carried out with minor supervision. The incumbent must be capable of setting priorities and working under pressure, must be able to multi-task, usually processing multiple tasks simultaneously and must have the ability to work well with internal and external customers, vendors, citizens, and others. Knowledge of Microsoft Office Suite is imperative.
Job Type: Full-time
Pay: $35,000.00 – $45,000.00 per year
Original source: Glassdoor US