Treasury Controller

Job Description

Under general direction, performs professional and highly technical accounting work for the County; ensures compliance with governmental accounting standards board (GASB) and other generally accepted accounting principles (GAAP), ensures staff are in compliance with internal accounting controls, procedures, policies, and assignments within the department; provides oversight of all accounting functions, investments, bank accounts, cash flows, revenues, property taxes, gross receipts, and other activities as assigned or directed; manages and coordinates audit activities as assigned or directed; manages and coordinates audit activity including the preparation of necessary schedules, audit responses, and public disclosures; prepares required administrative reports required by the NM Department of Finance and Administration, and all other reporting as mandated by local, state, and federal authorities; ensures the protection and physical security of all monies, including those on deposit with financial institutions, financial records, online financial activities, and maintenance of all user profiles. Essential Job Functions and Responsibilities

~ Coaches, trains, and motivates assigned staff; coordinates and/or provides staff training; and manages the workflow and prioritization of projects; and measures the performance of the assigned unit/area and all related staff.

~ Manages and oversees the tax collection and financial software in use by the Treasurer”s Office including serving as first point of contact for the department; provides technical, educational, training, and full service support as need and required.

~ Manages, monitors and oversees all accounting functions, such as the monthly Treasurer”s Report, in addition to all investments, bank accounts, cash flows, revenues, property taxes, gross receipts, and other related activities.

~ Makes any recommended changes in office methods and procedures to include accounting functions, collections, repossessions, and delinquent property sales or auctions, bank reconciliation, budgets and budgetary recommendations.

~ Participates in the development and implementation of goals, objectives, policies and procedures for the office; collaborates, cooperates, and coordinates with other departments as needed to maintain cohesive functioning between County offices.

~ Provides full customer service support and front line response to customer needs, complaints, and inquiries.

~ Prepares required schedules, audit responses, public disclosures, and administrative reports required by local, state, and federal authorities.

~ Substantiates financial transactions by auditing documents; verifies fund / account balances and deposits; monitors bank accounts for erroneous charges and to verify deposits and withdrawals; balances daily distribution and reconciles bank statements for the monthly report. Minimum Qualifications

~ Associates Degree in Accounting, Business, Bookkeeping, or related field preferred.

~ One (1) year experience in banking, bookkeeping, cashiering, general government, property taxes and/or property assessment required.

Or a combination of education, government training courses and experience.

~ General office administrative assistant experience that includes creating and typing various correspondence and reports and maintaining records and files.

Must be skilled in Microsoft Excel, Word, Outlook, and Publisher. Knowledge and Skills

~ Operational characteristics, services, and activities of a Treasury Office, including business/industry principles and practices related to work assigned.

~ Public sector accounting principles and practices, including generally accepted account principles (GAAP).

~Computer hardware and automated accounting systems,

~ Techniques in data verification, data entry, and proper coding of documents.

~ County and departmental policies and procedures.

~ Cost, governmental, and fixed assets accounting.

~ Financial record keeping practices.

~ State statutes and administrative rules relevant to County level tax collection, financial reporting, and investments.

~ Principles and practices of governmental budget preparation and administration.

~ Principles of customer service and public relations.

~ Research methods and report presentation.

~ Advanced arithmetical computations adequate to correctly perform work.

~ Effective communication principles and practices including oral and written communication; to include public relations and public speaking.

~ Modern office procedures, methods, and equipment including computers, computer applications such as word processing, spreadsheets, and statistical databases.

~ English usage, spelling, grammar, and punctuation.

~ Principles of business letter writing.

~ Principles of supervision, training, and reviewing daily work. ~ Administering assigned financial and accounting programs in a public-sector setting.

~ Meeting deadlines, working with multiple projects, and coordinating the work of others.

~ Operating automated accounting systems and general office equipment.

~ Identifying and reporting discrepancies.

~ Verifying and validating work of other staff.

~ Analyzing and interpreting fiscal and accounting reports.

~ Preparing informative and statistical reports.

~ Computing rapid and accurate arithmetical computations.

~ Gathering data and verifying information.

~ Responding to inquiries or complaints from customers, regulatory agencies, audit firms, or members of the business community.

~ Evaluating processes and procedures and making recommendations for improvement and cost-effectiveness.

~ Working with equipment, tools and materials required in area of assignment.

~ Communicating effectively verbally and in writing, including public relations and public speaking.

~ Establishing and maintaining effective working relationships with employees, other agencies, and the public, including meeting and dealing tactfully with the public.

~ Utilizing personal computer software programs and other relevant software affecting assigned work and in compiling and preparing spreadsheets.

~ Interpreting and administering policies and procedures sufficient to administer, discuss, resolve, and explain them.

~ Supervising, leading, and delegating tasks. Disclaimer

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or logical assignment to the position. Application Special Instructions